Adding/Editing CPT Codes

Adding/Editing CPT Codes

STEP 1: Navigate to the CODES & METRICS tab within the Account Settings section.

STEP 2: Review the default codes (picture below) to see which ones need to be adjusted and/or added for your practice.

 

 

STEP 3: You can edit the current codes to have alternative descriptions and/or appointment lengths or you can make any unnecessary ones inactive by clicking on the CPT code within the list.

 

 

STEP 4: Add any additional CPT codes by clicking on the +Add New CPT Code button.

  1. Service Type → Select the appropriate service type from the dropdown (Intake, Individual, Family, Group) or click on the (New) button to create your own service type.
    1. The service type distinction is how the CPT codes will be organized in the dropdown when creating an appointment.
  2. CPT Code → Enter the CPT code that you’d like to add to your account
    1. Please note: you can enter completely custom codes to denote billed services that are not eligible for submission for reimbursement (e.g., Coaching Session; Phone Consultation; Collateral Call, etc.)
  3. Description → Enter a description for the CPT code.
    1. This description is used to help your staff select the correct code when creating their appointments. This description will not appear on the superbills.
  4. Length (minutes) → Enter the typical duration of an appointment with this CPT code.
    1. When selecting this CPT code from the dropdown within the appointment creation window, the duration of the appointment will automatically reflect whatever length was entered here (note: the duration can always be adjusted as needed).

STEP 5: Create telehealth codes using the appropriate modifier (e.g., -95, -GT).

 

●      For practices that conduct telehealth sessions, you’ll want to create additional CPT codes that include the proper modifier code in order to accurately create superbills and/or submit e-claims.

○     First, create a new service type by clicking on the (New) button and then label the service type something such as “Telehealth” or “Teletherapy”



 

 

●      Once you have created the “Telehealth” service type, click +Add New CPT Code

○      Service Type → select “Telehealth” from the dropdown

○      CPT Code → Enter the regular CPT code followed by the appropriate modifier (e.g., -95, -GT)

○      Description → Add another differentiator before the code’s description such as “Telehealth; Individual psychotherapy”

○      Length (minutes) → specify the default duration for this type of appointment

 

 



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