Creating a Cohort to Schedule Send Packets (Intakes & ROMs)
You can create cohorts within MBP to automatically send packets on a schedule of your choosing. This is great for sending intake packets at the time of creating a client -- OR -- to send out routine outcome measures or satisfaction surveys.
Step 1: Create the packet of surveys that you'd like to send to a cohort (Creating Packets)
Step 3: Enter a name for your cohort (this will be visible in the dropdown when adding a client to the cohort) and a cohort description (helpful text to indicate what the cohort will be used for), and press Save Changes.
Step 4: Find the newly created cohort and press +Add New Packet to [Cohort Name] to select the packet from the dropdown. Then, press Save.
- Intake Packets
- One Time Only
- This will send the packet out one time only immediately after you've added the client to that cohort.
- Routine Outcome Measures
- Every week on the day added
- e.g., If you added the client to the cohort on a Monday, then the packet will be sent out every Monday.
- Every month on the day added
- e.g.., if you add the client to the cohort on the 15th of the month, then the packet will be sent out on the 15th of each month.
- Custom Occurrence
- The custom occurrence allows you to set up an end date for the sending of the packet.
- By Session
- e.g., 24 hours after every appointment
- e.g., 48 hours before every 3 appointments
You can set up reminders to be sent to the client by clicking on the "Reminders" tab on the left-hand side. This will send as many reminders as you choose to the client until they've completed the packet.
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